Certificate tracking
Certificate tracking for teams that outgrew the spreadsheet
One place for staff training records, site cards, and compliance checks. Automatic expiry status, email reminders, and a compliance matrix — free for small UK teams.
Free for up to 10 employees and 50 certificates. £4.99/month flat for unlimited staff — not per seat.
What you get
- Track any certificate type — use presets or create your own
- Compliance dashboard with valid / expiring / expired counts
- Matrix view to spot missing certifications
- Printable compliance pack for audits (free)
- Email reminders before expiry dates pass
Import
CSV upload from your current spreadsheet.
Reminders
30, 7, and 1 day alerts on the free plan.
Reports
Status report and compliance pack included.
No per-seat fees
Flat monthly price when you upgrade.
See it with your own certificate types
Open the live demo — add employees, import a spreadsheet, print a compliance pack. No account required.
Open live demoCommon questions
- What does certificate tracking software do?
- It stores employee qualification records, calculates whether each is valid or expiring, sends reminders, and helps you produce evidence for audits or tenders.
- What certificates can I track?
- Any dated record: first aid, food hygiene, fire safety, CSCS, SIA, DBS reviews, driving licences, insurance, MOT, and custom types you define.
- Certificate tracking vs a spreadsheet?
- Spreadsheets store dates but don't email you or calculate status. Dedicated tracking surfaces what needs action and scales better as your team grows.
- Is there a free certificate tracking tool?
- Simple Certificate Tracker is free for up to 10 employees and 50 certificates with import, dashboard, matrix, reminders, and printable reports.