UK care providers
Care home training matrix — without enterprise pricing
See what each role needs, who has it, what is missing, and what is expiring. Try the care team demo with realistic sample data — no account needed.
Free for up to 10 employees and 50 certificates. £4.99/month flat when you outgrow the free plan.
Built for registered managers, not HR departments
Care homes and domiciliary agencies often track certificates in a spreadsheet until someone asks for proof — a CQC visit, a tender, or a spot check from a commissioner. Simple Certificate Tracker gives you the same visibility without per-seat software that only makes sense at 50+ staff.
- Compliance matrix — who has DBS, safeguarding, first aid, and more
- Email reminders before certificates lapse
- Printable audit report included on the free plan
- CSV import to bring your existing spreadsheet across
DBS & safeguarding
Track checks and review dates per employee.
Compliance matrix
Spot missing training at a glance.
Printable reports
Hand something over for audits or tenders.
Small team pricing
Free up to 10 staff, then £4.99 flat.
What care homes typically track
Use our starter certificate types or create your own to match your policies.
When a spreadsheet stops being enough
Before a CQC visit
Print a status report and compliance matrix. See expired and expiring items on the dashboard instead of scrolling tabs.
During recruitment
Check whether a new starter's mandatory training is recorded before they work unsupervised.
For tenders & contracts
Demonstrate that you monitor staff compliance — even on a small team without a dedicated compliance officer.
Try it with your team's certificate types
Open the live demo, add a few employees, and see the compliance matrix — no account required.
Open live demoCommon questions
- Can I track DBS checks for care home staff?
- Yes. Record DBS checks for each employee with issue dates and review dates. Standard and Enhanced DBS certificates do not have a fixed expiry — many providers set an annual review date or use the DBS Update Service. The tracker treats these like any other dated record.
- What certificates do care homes usually track?
- Common records include DBS checks, safeguarding training, first aid, moving and handling, medication administration, fire safety, food hygiene (where applicable), and right-to-work documentation. You can use starter types or create your own.
- Can I print a report for a CQC inspection or tender?
- Yes — printable status reports and compliance packs are included on the free plan. You get a cover page, compliance matrix, and full certificate list. It is for internal checks, not an official compliance certificate, but it closes the gap for small teams who need something to hand over quickly.
- Is it free for a small care home?
- Yes. The free plan covers up to 10 employees and 50 certificates with CSV import, email reminders, a compliance dashboard, and printable reports. Larger homes can upgrade to Premium (£4.99/month flat) for unlimited staff.
- Do staff upload their own certificates?
- Not yet — managers add records from the dashboard or import a spreadsheet. For very small homes, that is often faster than onboarding every carer to a self-service portal.