Certificate expiry tracker
Never miss a certificate expiry date again
Track when staff qualifications, licences, and training certificates expire. See valid, expiring, and expired items on one dashboard — with email reminders before dates pass.
Free for up to 10 employees and 50 certificates. £4.99/month flat for unlimited staff.
How expiry tracking works
1. Record expiry dates
Add certificates with issue and expiry dates — or import from CSV. Certificates without dates can be marked as non-expiring.
2. Automatic status
Each record is calculated as valid, expiring soon, or expired based on today's date. No manual colour-coding.
3. Reminders & reports
Email alerts before expiry. Print a compliance pack when a client or auditor asks who's current.
Three statuses, zero guesswork
- Valid — expiry date is in the future
- Expiring soon — within your warning window (shown on dashboard)
- Expired — past the expiry date; needs renewal action
Valid
Food Hygiene Level 2 — expires in 8 months
Expiring soon
Site safety card — expires in 18 days
Expired
First Aid — expired 4 days ago
See what you get
A compliance dashboard, matrix view, and expiry statuses — the same screens you'll use in the live demo. Example data shown below.
Compliance dashboard
Compliance
87%
Expired
2
Expired
Sarah Smith — First Aid
Expiring soon
John Brown — CSCS
Compliance matrix
| Employee | First Aid | Food Hygiene | OSHA |
|---|---|---|---|
| Emma Jones | ✓ | ✓ | ✓ |
| John Brown | ✓ | ◐ | ✓ |
| Sarah Smith | ✕ | ✓ | — |
Spot missing or expiring certifications across your team in one view.
Related
Certificate expiry tracker FAQ
- What is a certificate expiry tracker?
- Software that monitors qualification and licence expiry dates for your staff, calculates whether each record is valid or overdue, and alerts you before renewals are missed.
- How do expiry reminders work?
- On the free plan, email reminders go out 30, 7, and 1 day before a certificate expires. Premium lets you customise the schedule. Reminders require a free account so we know where to send them.
- What happens when a certificate expires?
- It shows as Expired on your dashboard and compliance matrix. You can add a renewed certificate and keep the old record for history — useful for audits.
- Is there a free certificate expiry tracker?
- Yes. Simple Certificate Tracker is free for up to 10 employees and 50 certificates with automatic expiry status, email reminders, CSV import, and printable compliance packs. Try the live demo without signing up.
- Certificate expiry tracker vs a spreadsheet?
- Spreadsheets store dates but don't email you or calculate status every day. A dedicated tracker surfaces what needs action and scales better as your team grows.